Invoices arrive in three formats from four channels. Someone keys them in when they get a moment, so the payables picture is accurate on the day of the close and stale every other day.
A transposed total or a missed due date is invisible until a supplier calls or a payment is late. The cost is not the typing — it is the reconciliation afterwards.
Approval lives in an email thread. Asking "did we pay this?" means asking a person, and the answer takes a day.
The agent monitors the finance mailbox and any shared folder or supplier portal you nominate. New documents are picked up within minutes of landing.
Layout-aware extraction pulls supplier, number, dates, line items, totals, tax and currency from PDFs and scans — including the messy ones photographed on a phone.
Every field is validated: arithmetic, tax rates, duplicate numbers, a supplier that does not exist yet, a total that does not match the PO. Anything that fails goes to a person with the reason attached.
Clean invoices are posted to the accounting system and the register, with the source file attached to the record so the audit trail is intact.
What the agent will not decide alone — an unknown supplier, an amount above your threshold, a mismatch against the PO — is routed for approval in Slack or email with one-click resolution.
We build in your stack rather than moving you onto ours. The list below is what this solution most often connects to — other systems are a scoping question, not a blocker.
On clean PDF invoices from repeat suppliers, field-level accuracy is high enough that the exception queue stays small. On photographed or handwritten documents it is not, which is exactly why every field carries a confidence score and low-confidence documents are routed to a person instead of being posted. We tune the thresholds during the pilot on your own invoices, not on a benchmark set.